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• Accommodation

Accommodation

Several categories of accommodation have been reserved for Meeting delegates:

Hotel
Single (SGL): A single occupancy room with one bed
Double (DBL): A double occupancy room with one bed
Twin (TWN): A double occupancy room with two beds

Apartment
Studio Room: Either 1 double bed OR 2 single beds with combined bedroom and living area.
1 Bedroom Apartment: An apartment with 1 double bed.
2 Bedroom Apartment: Either 1 double and 2 single beds OR 2 double beds

Please note bedding configurations are subject to hotel availability.

Star Rating	Walking Distance to Meeting  Venue	Hotel	Room Type	Room only rate per room per night	Room & breakfast rate per room per night	Reward Program	Hotel Fact Sheet
4.5	3 minute walk	Novotel Sydney on Darling Harbour	Pyrmont View Room SGL	A$249.00	A$269.00	A-Club	Download
			Pyrmont View Room DBL/TWN	A$249.00	A$289.00
			Harbour View Room SGL	A$279.00	A$299.00
			Harbour View Room DBL/TWN	A$279.00	A$319.00
4.5	2 minute walk	Oaks Goldsbrough Apartment Darling Harbour	Studio Room SGL/DBL/TWN	A$204.00	N/A	Nil Applicable	Download
			One Bedroom Apartment	A$228.00	N/A
			Two Bedroom Apartment	A$339.00	N/A
3.5	4 minute walk	Hotel Ibis Darling Harbour	Pyrmont View Room SGL	A$179.00	A$194.00	A-Club	Download
			Pyrmont View Room DBL/TWN	A$179.00	A$209.00
			Harbour View Room SGL	A$209.00	A$224.00
			Harbour View Room DBL/TWN	A$209.00	A$239.00
3.5	10 -15 minute walk	Ibis Sydney King Street Wharf	Standard Room SGL	A$149.00	A$164.00	A-Club	Download
			Standard Room DBL/TWN	A$149.00	A$179.00

Please Note: 

• The above rates include the Australian Goods and Services Tax (GST)
• Rates may increase without notice due to changes in government charges, taxes or levies
• Accommodation provided at Oaks Apartments is not subject to application of the GST. A tax invoice will therefore not be issued by Oaks; however, a non tax invoice/receipt will be issued.
• Room only rates do not include breakfast
• Bed and breakfast rates include full buffet breakfast
• A minimum one night’s deposit must be paid or credit card details given at time of booking to guarantee reservation

Group Bookings / Non-listed Hotels
If your organization would like to make a Group Booking or place group accommodation at hotels not listed above, the Meeting Managers can secure rooms and negotiate group rates on your behalf with the hotel of your choice.  With a large network of hotel contacts our experienced staff are able to ensure all your needs are met and your booking is managed efficiently. 

Ph: + 61 2 9265 0700
Fax: + 61 2 9267 5443   
E-mail: acra2009@tourhosts.com.au

Rates and Reward Programs
Accommodation held by the Meeting Managers has been secured at highly competitive rates for Meeting delegates.  In addition, delegates who are members of the listed reward programs can earn points by staying at the corresponding hotel. Members should provide their membership card to Reception when checking into the hotel.

Deposit
Rooms are being held by the Meeting Managers on behalf of the delegates until 6 July 2009. All hotel accommodation bookings must be accompanied by a minimum one night’s room rate or credit card details in order to secure a reservation. The Meeting Managers will accept accommodation deposits up until 6 July 2009 and will settle the deposit with the hotel. Delegates must settle the balance of their account with the hotel concerned upon check out.

Late bookings can be made through the Meeting Managers after 6 July 2009 but are subject to availability and credit card details are required to secure the reservation. One night’s room rate will be deducted from the supplied card, by the hotel, if the reservation is cancelled or the delegate fails to arrive on the specified date.

How to book Accommodation
Accommodation can be booked when you complete the online registration form, on the registration page of this website. The Meeting Managers will forward your contact details, reservation and deposit or credit card details to the hotel of your choice.

Change of Booking
Any change to a reservation must be notified to the Meeting Managers and not directly to the hotel.  Please note that any changes should be made to the Meeting Managers by 22 July 2009. Cancellations must be made in writing.

Late Arrivals
Please indicate when you register, or notify the Meeting Managers in writing if you will arrive at your hotel after 1800 hours, failure to do so may mean that your room will be released.

Check-in and Check-out times
For many hotels, Check-in time is 2.00pm and Check-out time is 10.00am.  Should you wish to guarantee check-in before 2.00pm you will need to pre-book, and pay for the previous night.  If you wish to guarantee a late checkout you will need to book for the next night.  These additional nights can be booked at the time of making your reservation. If required please indicate on your registration form

Hotel Check in Procedures
As per standard hotel policies and procedures delegates will be required to provide a credit card or full cash payment upon check in. This is to cover any incidental charges incurred during your stay and all remaining unpaid room nights, regardless if your booking was guaranteed by a deposit to secure your booking. 

The hotel will hold on your credit card, until point of check out, all unpaid accommodation nights reserved plus a daily amount for incidental charges. If you will be settling your accommodation account by cash you will be asked to pre pay for your accommodation in full plus a cash deposit for incidentals. Should you not utilize any incidentals during your stay the cash deposit, for incidentals only, will be refunded to you by the hotel upon check out.

Please note the daily incidental charge may vary across the listed hotels.  Should you wish to confirm the amount that will be held against your card prior to check in, please contact the hotel directly.

Accommodation Refunds
The deposit is non-refundable at 6 July 2009 and will be forfeited if you do not arrive on the date for which you have booked. Cancellations must be made in writing.